Record.
Transcribe.
Decide.
Record your work sessions, sprint reviews, site meetings or committees, and instantly get structured minutes. Voice recognition, decision tracking, synchronisation with your project management tools.
Built for teams that meet often and need a reliable record of what was decided. Absolute confidentiality, Swiss or local hosting.
Productive meetings,
decisions that stick.
InitiateFlow is built for organisations that regularly hold meetings, boards or site sessions — wherever tracking decisions is essential.
Architects & Engineers
Site meetings, steering committees, coordination meetings — structured minutes and decision tracking synchronised with your project tools.
Lawyers & Notaries
Hearings, assemblies, boards — faithful transcription, speaker attribution, secure archiving.
Condominiums & Real estate
Owners' assemblies, condominium boards, property visits, inventories — shared minutes, tracked decisions, automatic distribution to co-owners.
Software development
Daily stand-ups, sprint reviews, retrospectives, product committees — capture technical decisions and sync tasks with Jira, Linear or GitHub Issues.
Industry & Manufacturing
Quality reviews, production committees, safety check-ins — structured minutes, corrective action tracking, traceability compliant with standards.
Municipalities & Public authorities
Municipal councils, executives, commissions — from agenda to minutes, including decision tracking and legal archiving.
From recording
to shared minutes.
Voice recognition
Accurate transcription of your recordings with automatic speaker identification. The system distinguishes voices and attributes each statement to the right person.
One-click minutes
From the transcription, InitiateFlow generates structured, browsable minutes: agenda, decisions, votes, action items. Everything stays digital — searchable, shareable, exportable.
Decision tracking
Each decision generates an assignable task with deadline and owner. A dashboard gives you real-time progress.
Project & site sync
Native synchronisation with your project and site management tools. Decisions and tasks from meetings flow automatically into your existing workflows.
Multilingual
Transcription and minutes generation in French, German, Italian and English — including within a single meeting. Multilingual organisations are natively supported.
Modular
Each deployment adapts: minute templates per body, agenda rules, integration with your existing systems, interface configuration. InitiateFlow adjusts to your processes — not the other way around.
On-premise
No internet connection required for transcription. Your recordings and minutes never leave your servers. Ideal for the most sensitive environments.
- 100% local data
- On-device transcription
- Full infrastructure control
Swiss Cloud
Hosted on Infomaniak, the Swiss sovereign cloud. Your recordings and minutes stay in Switzerland, compliant with the strictest regulatory requirements.
- Infomaniak hosting
- Data sovereignty
- Automatic updates
Accurate.
Transparent.
Integrable.
Built on proven open technologies, for a solution you can audit, understand and evolve.
State-of-the-art transcription
Latest-generation voice recognition models, able to distinguish multiple speakers and handle spontaneous conversations, even in noisy environments (construction sites, outdoors).
Structured generation
Minutes are more than a transcription: the system identifies the agenda, groups decisions, isolates votes, extracts tasks. The result is a business document, not a raw transcript.
API & connectors
REST API and webhooks to connect InitiateFlow to your existing tools: Microsoft 365, Google Workspace, site management, document management systems, ERPs.
Open source
Transparent and auditable technology. No black box — you know exactly how your recordings and decisions are processed.
time saved drafting minutes
languages natively supported
data transmitted outside your servers (local mode)
scalable — from small meetings to hundreds of sessions
See InitiateFlow
in action
Schedule a personalised demonstration. We'll show you how InitiateFlow transforms your meetings into actionable minutes.
Request a demo ↗Everything you need
to know.
You upload an audio or video recording (recorded session, video call, dictaphone). InitiateFlow transcribes it, identifies speakers, detects the agenda, decisions and votes, then generates structured minutes browsable online — searchable, shareable and exportable.
Absolutely. In local mode, everything stays on your servers — zero internet connection required for transcription. In cloud mode, hosting is provided by Infomaniak, the Swiss sovereign cloud. Your data stays in Switzerland, compliant with the DPA and GDPR.
Yes. InitiateFlow identifies different voices and attributes each statement. You can then link each voice to a name, and the system will remember this for future sessions.
All common formats: MP3, WAV, M4A, FLAC, OGG, as well as MP4, MOV, MKV videos. Direct connection to video conferencing platforms (Teams, Zoom, Google Meet) is under development.
Via a REST API and webhooks. Native connectors for Microsoft 365, Google Workspace, and the main site and project management tools. On request, we develop connectors specific to your internal systems.
Yes — fully. Each body (council, committee, commission, project) can have its own minutes structure, its own sections, its own formatting rules. The generated minutes structure follows your business logic exactly.
Let's talk about your project
Schedule a demonstration or ask us your questions. We'll get back to you within 24 hours.